A new feature in Word 2016 is sharing and viewing who is working on your document. Microsoft has finally caught up thanks to its Office Online suite, which features a web-based version of Word. One of the killer features of Google Apps has been its real-time collaboration tools. You will then see the combined document along with the changes made by other authors in another color. When you are ready to combine the documents into a final copy, go back to the Review tab, click Compare, then click Combine, select the original document in the field box, select the revised version, and then click OK. This is preferably done on a screen with enough screen resolution. When you scroll through, you can compare the changes. Microsoft Word will then present a three-pane view of the document showing the main screen as the final document with combined content and the original and alternate copies in a mini window pane. To compare and combine changes, select the Review tab, click Compare, select the original document in the field box, select the revised version, and then click OK. As long as they are similar in structure, you can combine them to create a final document.
For instance, if two authors fork the same documents into two copies and continue working on them separately, they can later compare the two versions and combine them. You’ll now notice the changes are applied immediately.Īnother handy feature authors can take advantage of is the ability to version track a document. Click the Show Track Changes bar to highlight changes made by the other author, then go to the Review tab, click the Accept button to confirm. If you agree with the changes that have been made to the document, you can Accept or Reject them. Step 5: Accept or Reject Changes made to document You can click a word or paragraph in the Revisions pane, and it will automatically navigate to that part of the document. The Reviewing Pane ( Review > Reviewing pane) lets you review all edits by each author, which you can view vertically or horizontally on the screen. For instance, if you want to see all the revisions added to the document by each author, click the Review tab > Show Markup menu > Balloons > Show revisions in balloons. You can also customize how you want balloons to appear on the document.
One of the things you’ll notice when you apply special formattings such as Bold, Italic, or Underline, a comment is automatically added to the track changes called Formatted. Your comments will then appear on the right side of the document when the document is finalized you can turn them off. If you want to add a comment on a word or paragraph, highlight it, select the Review tab and click New Comment in the Comments group. Step 4: Comments, Balloons & Additional Editing Tools If you keep it enabled and make edits, you will see the changes in real-time as you type and delete. When you click the Show Track Changes bar, it immediately activates a highlight of all the edits made to the document and their commentary. Notice the first paragraph does not have this because Track Changes was not enabled until further into the document. When edits are made to the document, a vertical line appears next to the paragraph to indicate the changes that have been made to the document. When additional authors make edits, they will also be assigned a unique color. The first author is blue, and the second is red. Track Changes in Word uses color coordination to avoid confusion. When Track Changes is enabled, you will see a balloon for each author on the screen’s right-hand side.
To start tracking changes, go to the Review tab and click Track Changes in the Tracking group (you can also press CTRL + SHIFT + E.) A different user is writing this part of the document. You will need to start with some content within the document you are collaborating on. Enable and Use Track Changes in Word 2016 Step 1: Starting Content With the availability of Office Online, users can perform real-time collaboration on a document, which is one of the exciting new features we look at in this article.
Since we last covered this feature in Microsoft Word 2010, significant improvements make Track Changes even more powerful.
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